Location Agreement (Document template)
When filming on location you will need to put this agreement in place.
This specific template outlines what you and your crew are allowed to do within the premises as well as granting you the right to feature the location itself on camera. It’s important to consider any branding or copyright material that may be in shot and that the grantor of the location allows these to be in camera, and moreover, that your client is happy for these to be featured or if you need to shoot round them. You should also take into consideration that a location owner may be willing to offer you a discounted fee or even offer the location for free if you include an establishing shot of the location signage. Some of the wording in this template may need to be modified depending on what agreement you reach with the location grantor.
Under English law consideration needs to be paid in order to make a contract valid as both parties are meant to gain value from it. You will see the template states a default nominal fee of one pound Sterling; you can replace this with the actual fee paid but completely removing this statement would mean the contract wouldn’t be enforceable.
Find out how CallShoot can save you time
CallShoot is loaded with a lot features designed to save you time and avoid needing to cross reference over multiple spreadsheets.
XLS generation
Easily export your project or key date in a series of formats for use on your production.
Accreditation
Overview of what crew you have on a specific date and what type of accreditation these need.
Call and wrap times
Generate call and wrap sheets and use these to log crew hours.
Dietary restrictions
Keep track of crew members requirements and provide catering accordingly.
Catering management
Export catering lists with a breakdown of meal types and dietary requirement combinations.
Contacts management
Add and export crew members from a workspace, project or key date.
QR codes
Transfer crew to your phone by simply scanning a QR code.
Document templates
Access a series of template documents that are easily adaptable to your shoot needs.
More document templates
Most of our document templates can pretty much be used straight out of the box by simply adding the company and production title where indicated. Some documents will need a bit more work to adapt to your shoot requirements.
Extended NDA
An NDA (Non-Disclosure Agreement) would normally be the first document you get crew and vendors to sign if your production has any sensitive aspect to it.
Crew Release Form
The crew release is a simple form to be signed by all crew where a formal contract has not been drawn up.
Contributor Release
A contributor release grants you the right to use footage of anyone who appears featured on camera. This form can be given to, for example, an interviewee, an actor or a performer whether their participation is for a fee or not.
Audience Disclaimer
When filming at an event you will need to let the audience know they may be caught on camera whether these have paid or not to be there
Public Filming Notice
When filming at a location that is open to the public you will need to notify any attendees that there is potential for them to be caught on camera
Accident Report Form
Log the nature of an accident as well as the events that led to it and the action carried out as a result.